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ESIS

2.2.1.6. Defining Homerooms

This feature allows you to manage homerooms, such as importing homeroom details and assigning students to homerooms using multiple methods, including mass assignment by attribute and mass assignment by Excel.

2.2.1.6.1. Adding Homerooms
  1. Sign in to eSIS.
  2. From the left-side menu, select "Schools".
  3. Expand the menu under "Schools" and click on "School Details".
  4. Choose your school from the list.
  5. Navigate to the "Homerooms" section.
  6. From the top-right corner, click on "Add".
  7. Fill in the homeroom information.
  8. Click "Save" to save the homeroom details.

Info

 

The system validates the capacity of each homeroom, whether created individually or through mass creation, to ensure that the total number of seats entered in each homeroom does not exceed the school's license capacity. If you need to exceed the number of seats in homerooms beyond the license capacity, you must select "Bypass School Capacity" on the "School Configuration" screen. Please note that admitted Autism Resource Base (ARB) students will be excluded from the school's capacity counter.

2.2.1.6.2. Editing Homerooms
  1. Sign in to eSIS.
  2. From the left-side menu, select "Schools".
  3. Expand the menu under "Schools" and click on "School Details".
  4. Choose the target school from the list of schools.
  5. Navigate to the "Homerooms" section.
  6. Select the desired homeroom.
  7. Edit the details of the desired homeroom.
  8. Click "Save" to save the changes.
2.2.1.6.3. Deleting Homerooms
  1. Sign in to eSIS.
  2. From the left-side menu, select "Schools".
  3. Expand the menu under "Schools" and click on "School Details".
  4. Choose your school from the list.
  5. Navigate to the "Homerooms" section.
  6. Select the desired homeroom.
  7. From the top-right corner, click on "Delete".
2.2.1.6.4. Mass Creating Homerooms
  1. Sign in to eSIS.
  2. From the left-side menu, select "Schools".
  3. Expand the menu under "Schools" and click on "School Details".
  4. Choose your school from the list.
  5. Navigate to the "Homerooms" section.
  6. Click on "Upload Homeroom Information".
  7. Upload the pre-filled template, then click "Save".

This feature can be used to both add new homerooms and edit existing homerooms.

2.2.1.6.5. Assigning Students to Homerooms
  1. Sign in to eSIS.
  2. From the left-side menu, select "Schools".
  3. Expand the menu under "Schools" and click on "School Details".
  4. Choose your school from the list.
  5. Navigate to the "Homerooms" section.
  6. Click on the "Used Seats" link to view the students assigned to this room.
  7. To add new students, click on "Add". To remove students from the homeroom, click on "Delete".

Info

 

Schools can only assign students without a homeroom to available homerooms. If students already have an existing homeroom assignment, it cannot be reassigned or deleted.

2.2.1.6.6. Mass Assigning Students by Attribute

The "Mass Assign by Attribute" feature allows you to search and filter students based on specific attributes (such as homeroom, grade, etc.) and assign them to homerooms in bulk.

 

  1. Sign in to eSIS.
  2. From the left-side menu, select "Schools".
  3. Navigate to "School Details" and click on "Homerooms".
  4. Click on the "Mass Assign by Attribute" button.
  5. A popup will appear where you can choose to assign either "All Students" or a specific group of students. Select the appropriate assignment type.
  6. Click on the "Run Process" button to initiate the mass assignment.
Above: Clicking "Selected Students", another popup shows with all possible search options to help user filter based on specific criteria.
2.2.1.6.7. Mass Assigning Students by Excel

This feature allows you to search for students, download their information as an Excel file, make necessary edits, and upload the updated file.

  

  1. Sign in to eSIS.
  2. From the left-side menu, select "Schools".
  3. Navigate to "School Details" and click on "Homerooms".
  4. Click on the "Mass Assign by Excel" button.
  5. Define the criteria for the Excel format by selecting the Grade, Gender, Religion, Ethnicity, and Program Type.
  6. Click on "Extract Blank Template" to download the file.

7.   Fill out the exported template.
8.   Repeat Steps 1 to 4.
9.   Upload the file.
10. Click on "Import and Mass Assign".

If the uploaded file does not meet the field requirements and contains invalid values, an error message will appear. In such cases, please make the necessary adjustments and re-upload the file.